An Audit Report on Management Controls at Lamar University - Beaumont Page: 4 of 71
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Executive Summary
A t Lamar University - Beaumont
(University) poor fiscal controls, lack of
and/or failure to follow established policies and
procedures, inadequate planning, and
insufficient oversight from executive
management have resulted in:
" A material weakness in fiscal management
* Weaknesses in information and resource
management
* Significant problems in several University
operations
Several of these problems have been previously
identified by the State Auditor's Office. The
repetitive nature of these issues indicates that
the University's efforts to improve operations
have been incomplete and have not sufficiently
addressed the root causes of the problems.
These deficiencies impact the University's
ability to ensure its mission and goals will be
accomplished, that University assets will be
adequately safeguarded, and that University
resources will be used effectively and
efficiently.
Management has indicated that it has begun
corrective actions to address some of the
findings in this report.
A Material Weakness Exists in the
Overall Fiscal Management of the
University
A material weakness exists in the overall fiscal
management of the University. This weakness
is further compounded by major deficiencies in
policy, information, and resource management
controls. Collectively, the significance of these
deficiencies is as follows:
* They can result in material errors
(unintentional mistakes) and/or
irregularities (intentional improprieties) notAN AUDIT REPORT ON MANAGEMENT CONTROLS AT
LAMAR UNIVERSITY - BEAUMONTbeing promptly detected in the normal
course of business.
" They severely limit the University's ability
to safeguard assets and maximize the
effective use of resources.
" They degrade the quality of information
available for executive decision-making.
" They may have a long-term, negative
impact on student recruitment and
retention.
" They may negatively impact the
University's ability to achieve its mission
and goals.
The University Has Demonstrated
Ineffective Management of Cash
and Fixed Assets
The University has evidenced ineffective
management of University resources in the
areas of cash and fixed assets. The ineffective
management of these University assets was
caused by the following:
" Failure to reconcile bank accounts, payroll
withholding accounts, receivable accounts,
and tuition submissions to the State
Treasury in an accurate and timely manner
* Failure to adequately manage all University
receivable accounts
* Failure to process gift checks to the
University according to Texas State
University System rules and regulationsFEBRUARY 1998
PAGE 1
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Texas. Office of the State Auditor. An Audit Report on Management Controls at Lamar University - Beaumont, report, February 1998; Austin, Texas. (https://texashistory.unt.edu/ark:/67531/metapth518149/m1/4/?q=Lamar+University: accessed June 4, 2024), University of North Texas Libraries, The Portal to Texas History, https://texashistory.unt.edu; crediting UNT Libraries Government Documents Department.