TDNA Monthly Office Manager's Report: 2001 Page: 3 of 3
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" No longer pending are the thank-you letters we meant to send to the nominating
committee. Rather than be so late, we decided not to send them this year. I have not yet
typed the minutes to that conference call, nor have I typed the minutes to the 11/29/01
board meeting.
" As you know, I have once more postponed the computer training seminar that I'd
scheduled for December. I've given up on ever having the time to learn QuarkXPress
and sold the unopened $800 software for $600 to St. Edward's University. I will
continue to create convention flyers and other graphics in Word as I have always done,
and I will instead focus on better use of our computerized bookkeeping program. I've
switched my pre-paid seminar to a QuickBooks class late in March after the convention.
I'm going to take that training in three evening classes.
Convention:
Yesterday I gave you data on cost comparisons of Sunday night event, yearly attendance and total
convention costs, financial breakout of 1994 and 1988 Houston conventions, and promotional mailing
timeline for past years. Since the boxes in our storeroom have not yet been organized since the office
move, I was unable to find the 1988 contract for The Great Caruso. I did just remember where all the
convention programs are, though, and left the ones you requested on your desk.
Financial:
We've weathered the year-end cash flow drought and today have $18,089.79 in checking. There is
only $10.18 left in savings because Frost Bank drafts funds from TDNA's savings account to cover
insufficiencies in the checking account. As soon as I make another large deposit into checking I'll
transfer $5,000 or $10,000 to savings. Later in January or early February I'll purchase one or two
treasury bills.
Dues income is coming in now, which gives me another task that Helen usually does. I'll have to take
care of posting dues payments until we get someone working 20 hours a week.
So far, Helen and I together have been able to keep up with the routine bookkeeping of bill paying and
bank deposits. Helen is not here enough, however, to create the monthly lists of checks and deposits
that I need to balance the bank statement and create monthly cash balance reports.
Crunch Time:
Attached is my annual check list of the tasks I must complete in order to finish one year and begin
another. As you see, I would normally be busy even with a full-time assistant. With the convention
approaching, the backlog that has already built up on my desk, and the coming and going of part-time
assistants, I know the next three months will not be easy. This is why I want to keep you abreast of
everything I'm doing, and not doing, and why. This monthly report from me will hopefully be an aid
in communicating and decision making as we deal with the board's concern with this year' TDNA's
budget and as I handle my workload.
In normal times, I don't always find enough routine hours to keep bookkeeping current and usually do
marathon catch-ups two or three times a year. This year I'm sure most of my bookkeeping will be an
overtime job, and I'm planning to take some bookkeeping work home this weekend.3
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Thompson, Darla. TDNA Monthly Office Manager's Report: 2001, report, January 4, 2002; (https://texashistory.unt.edu/ark:/67531/metadc1339160/m1/3/: accessed July 18, 2024), University of North Texas Libraries, The Portal to Texas History, https://texashistory.unt.edu.; crediting UNT Libraries Special Collections.