The Mathis News (Mathis, Tex.), Vol. 67, No. 43, Ed. 1 Thursday, October 25, 1990 Page: 5 of 28
This newspaper is part of the collection entitled: Mathis Area Newspaper Collection and was provided to The Portal to Texas History by the Mathis Public Library.
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ommunitv
Commissioners'
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Thursday, October 25,1990
MATHIS NEWS
PAGE 5
Continued from Page 1
unlocked filing cabinet; checks were
not being endorsed “For Deposit On-
ly” immediately upon receipt; and
money from Mathis and Ingleside
clinics were received in sealed
envelopes which were not receipted
or counted for accuracy at the time
of delivery.
• Upon completion of a surprise
cash count of the Mathis Health
Department, it was noted that daily
collections were being submitted to
the Sinton office without being
reconciled with receipts, the cash
box contained money which was col-
lected without the issuance of a
^receipt, checks were not properly
ldorsed “For Deposit Only” im-
’mediately upon receipt, cash reports
were being submitted to the Sinton
office up to a month late, and the of-
fice did not have any daily close out
procedures. ____
• Upon completion of a surprise
cash count of the precinct five
justice of the peace, Amada V.
Cardenas, it was noted that personal
funds were loaned to the cash bag to
be used as change because no
change was available, checks were
not properly endorsed “For Deposit
Only” immediately upon receipt,
deposits were not being made daily,
red docket envelopes were stacked
on the secretary’s desk approx-
imately eight inches high which
were not receipted or recorded as
yet, and the office did not have any
daily close out procedures. In addi-
tion, money on hand was not main-
tained in an orderly manner. The
cash bag contained various items
which had no relation to the receip-
ting of cash. After the completion of
the cash count, an additional $73 was
found by the secretary in another
ocation which was not previously
\eclared.
• In the audit of the county clerk’s
office, it was noted that not all trust
accounts receive monthly or
quarterly bank statements; the
bank statements currently being
received by the county clerk’s office
are not reconciled, and some trust
accounts have legally expired but
the funds remain in trust accounts
under the clerk’s custody.
• In the audit of the district clerk’s
office, it was noted that not all trust
accounts receive monthly or
quarterly bank statements; the
bank statements currently being
received are not reconciled, and
some trust accounts have legally ex-
pired but the funds remain in trust
Accounts under the clerk’s custody.
• In the audit of the county tax of-
fice, it was noted that no formal dai-
ly close out report exists which
would help balance the day’s collec-
tions; on tiie form that accompanies
the remittance to the county
treasurer’s office, there is not suffi-
cient detail to separate current tax
collection from delinquent tax col-
lections; certain problems existed
with the tax collection computer pro-
gram which could result in a lack of
integrity of computer data; and
commissions charged to the Sinton
I.S.D. and the city of Ingleside for
tax collection are not being forward-
ed to the general fund, but are in-
stead being accumulated in the tax
collector’s main account. In addi-
tion, partial payment files are main-
tained manually on ledger paper and
are filed in an unlocked filing
cabinet. This results in the possibili-
ty that these records could be ac-
cessed by unauthorized persons and
altered or destroyed without
discovery. Also, partial payments
were not being deposited into the
bank upon receipts, checks are not
properly endorsed “For Deposit On-
ly” immediately upon receipt, and
receipt books are not properly
eguarded and several are used
taneously without regard to
eipt number sequence.
• During the year under audit, the
county changed computer accoun-
ting software programs which effec-
tively converted the accounting
systems from a single entry system
to a double entry system. This con-
mtrnm
VOLLEYBALL
TOURNAMENT
Men's & women’s
Division
$35.00 Entry Fee
Sunday, Oct. 28
Call 547-6406
(Weather Permitting)
The Cedar Hut
Hwy 181
North of Sinton
SATURDAY, OCT. 27
DAVID
MARQUEZ
Halloween
Costume Dance
$3.00 Cover Charge
9:00 pm - 1:00 am.
version was a complex endeavor
which required much effort on title
part of the data processing depart-
ment and the county auditor’s staff
and resulted in an increase in the
audit scope. In review of the data
processing department, it was noted
that the department lacks a written
policies and procedures manual, no
checklist of reports required to be
printed on a monthly basis exists,
and blank checks under the control
of the department are not properly
safeguarded.
• Entries were made to the fund
balance during the year. Generally,
fund balance transactions should be
limited to closing out of the fiscal
year’s operations at year-end.
• The county’s schedule of in-
surance in force was not complete.
• In the Health Department, pro-
gram income is received from pa-
tient fees charged for health ser-
vices, but the Texas Department of
Health’s proportionate share is not
being reported correctly.
• The Texas Department of
Health and Human Services’
original contract had no fringe
benefits in the budget. However,
during the year the contract was
amended to include additional
wages and fringe benefits. In the
final report, it was noted that wages
were under budget by 27 percent,
while fringe benefits were over
budget by 12 percent.
• The Texas Commission on Drug
and Alcohol Abuse quarterly reports
were filed late, resulting in four
delinquent notices with one being
over 60 days delinquent.
• On occasion, the Department of
Defense would send the Homeport
Steering Council’s funding checks
directly to the Ingleside office rather
than to the county treasurer.
• During the year under audit, the
county received notice of the com-
pletion of an investigation of ineligi-
ble participants in the WIC pro-
gram. A total of $28,858.89 was
reported by the Texas Department
of Health as misappAbJkriated. All
funds have been reimip'sed to the
KLEENEX FACIAL
TISSUE
Box Of 175
LIMIT 6
WITH COUPON
Coupon Expires 11/3/90
ilUTWa
l2Si?
CANDY BARS
Hershey, Mars,
Nestle, Etc.,
Reg. 40$ Size
LIMIT 10
WITH COUPON FOR
Coupon Expires 11/3/90
grantor.
• The Homeport Steering Com-
mittee grant’s final report dated
March 8, 1990, requested $75,000
which was correct, but it reported
total cumulative expenditures incor-
rectly.
Since the audit, some of the fin-
dings have been corrected. The
Commissioners’ Court ordered com-
munication to the various county
departments of the findings and
recommendations and requested
responses from those departments.
L
RUFFLES POTATO
CHIPS
6.5 oz. Assorted
Flavors Reg. 1.59
LIMIT 3
WITH COUPON
Coupon Expires 11/3/90
HALLOWEEN SALE
f
a
J BUTTER-
FINGERS
l|. OR
1 BABY
_ RUTHS
If 16 oz. Fun Size
• v Bars, Reg. 2.79
199
1
Iz.__g—■.............. ' § &■
‘ 7 vvf. ’’ > N
m
■ j
Fun Size
m
■L
SNICKERS,
MILKY WAY
OR 3
MUSKETEERS
10 oz. Fun Size Bars
m
tw
R'
101
PIECES
OF
FUN
Great For Trick Or
Treaters. Gum Time,
Big Bol, Strawberry,
Fruit Mix, Or Sour Balls,
Reg. 1.29
UCDB
i».i
f-.
MICK CHOCOLATE
rrm
HERSHEY’S
OR REESE’S
MINIATURES
14 oz. Bag, Reg. 2.89
LITE-
STICK
Safe Chemically
Produced Light That
r _ Glows For Hours. For A
' j Safe Halloween,
fcr1 ] Reg. 1.59
sggc
BRACHS
CANDY CORN
12 oz. Bag Or
PEANUT
BUTTER
KISSES
16 oz. Bag, Reg. 1.49
YOUR CHOICE
HOggks
HBgoes
YSm,
s*mm
• Onpoiooi. Dtop*u .
'4v-’Si.-'
HUGGIES
DIAPERS
Pack Of 60 Small, 44
Medium, 32 Large, Or
28 Extra Large Dispos-
ables For Him Or Her
9.99 Sale Price
"1.00 Mail-In Rebate
AFTER
REBATE
Depend
Undergarments^
IN
it f.
Depend
—"Undergarments-
UtM i
DEPEND
UNDER-
GARMENTS
Box of 36 Regular or
30 Extra Absorbency
i inrierqarments
OfatM,i
CL .>
KOTEX
FEMININE
PADS
Pack Of 27 Maxi Or
Thin Maxi, 24 Thin
Super Or Profile Or 15
Overnite Pads
Lightdays
Pantyliners
99$
REVCO COLOR”PRI NT fTlM^
DEVELOPING COUPON
3 CHOICES EVERYDAY
I One super-size 4" glossy color grint frorp each negative.
| Allow 2 days and get up to 37%tm0r6 picture FREE!
|. 2ND SET FREE . .
Two 3-Vi" glossy finish color prints from eaph negative.
24
EXPOSURE
ROLL
36
EXPOSURE
tmevco
RDSinc.
Same friendly faces in the store. New owners.
VISA
We cheerfully redeem manufacturers’ coupons. Look for your nearest Revco drug store in your local Yellow Pages. We reserve the right to limit quantities.
Sale prices good thru Saturday November 3rd. .
BELTON
2160 N. Main
Belton, 76513
(817) 939-5749
COPPERAS COVE
U.S. Hwy. 190 Westpark
Copperas Cove, 76522
(817) 547-6306
KILLEEN
722 Hwy. 440
Killeen, 76541
(817) 526-7146
LAMPASAS
U.S. 190 East
Lampasas, 76550
(512) 556-3689
MATHIS
219 State Hwy. 359
Mathis, 78368
(512) 547-3255
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Sullivan, Charles. The Mathis News (Mathis, Tex.), Vol. 67, No. 43, Ed. 1 Thursday, October 25, 1990, newspaper, October 25, 1990; Mathis, Texas. (https://texashistory.unt.edu/ark:/67531/metapth1064372/m1/5/?q=%22%22~1&rotate=270: accessed July 17, 2024), University of North Texas Libraries, The Portal to Texas History, https://texashistory.unt.edu.; crediting Mathis Public Library.