Texas Register, Volume 46, Number 38, Pages 5983-6306, September 17, 2021 Page: 6,047
5985-6306 p. ; 28 cm.View a full description of this periodical.
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being addressed; how the Subrecipient is determining the number of
payments to be made and which types of Households are qualified for
a given number of payments; the local standard to be used for Extreme
Weather Conditions; and any other requirements imposed by federal or
state law. The SDP must be submitted on or before a date specified by
the Department.
6.307. Subrecipient Requirements for Customer Eligibility Criteria,
Provision of Services, and Establishing Priority for Eligible House-
holds.
(a) The customer income eligibility level is at or below 150%
of the federal poverty level in effect at the time the customer makes an
application for services.
(b) Categorical Eligibility for CEAP benefits exists when at
least one person in the Household receives assistance from:
(1) SSI payments from the Social Security Administration;
or
(2) Means Tested Veterans Program payments. See para-
graph (38) of 6.2 of this chapter (relating to Definitions).
(c) A complete application is required for all Households.
Subrecipient shall determine customer income using the definition
of income and process described in 6.4 of this chapter (relating to
Income Determination). Household income documentation must be
collected by the Subrecipient for the purposes of determining the
Household's benefit level.
(d) Social security numbers are not required for applicants.
(e) Subrecipient must establish a written procedure to serve
Households that have a Vulnerable Population Household member,
Households with High Energy Burden, and Households with High
Energy Consumption. High Energy Burden shall be the highest rated
item in sliding scale priority determinations. The Subrecipient must
maintain documentation of the use of the criteria.
(f) A Dwelling Unit cannot be served if the meter is utilized by
another Household that is not a part of the application for assistance.
In instances where separate structures share a meter and the applicant
is otherwise eligible for assistance, Subrecipient must provide services
if:
(1) The members of the separate structures that share a me-
ter meet the definition of a Household per 6.2 of this chapter;
(2) The members of the separate structures that share a me-
ter submit one application as one Household; and
(3) All persons and applicable income from each structure
are counted when determining eligibility.
(g) United States Citizen, United States National, or Quali-
fied Alien. Except for items described in 10 TAC 6.310(c)(4) and
6.310(d) (relating to Crisis Assistance Component), Unqualified
Aliens are not eligible to receive CEAP benefits. Mixed Status
Households shall not be denied CEAP assistance based solely on
the presence of a non-qualified member, except if the member is the
sole member of the Household. A Public Organization must verify
U.S. Citizen, U.S. National, or Qualified Alien status of all household
members using SAVE.
(h) Subrecipient must begin providing utility assistance ser-
vices to customers upon receipt of Contract and throughout the Con-
tract Term unless Subrecipient has expended its entire Contract.
(i) Subrecipient must develop and publicly display a written
procedure addressing the timeframe within which applications are de-
termined to be eligible or ineligible once the application is complete,processing of the application and assistance delivery, and notification
to the applicant.
6.308. Allowable Subrecipient Administrative and Program Ser-
vices Costs.
(a) Funds available for Subrecipient administrative activities
will be calculated by the Department as a percentage of direct services
Expenditures. Administrative costs shall not exceed the maximum per-
centage of total direct services Expenditures, as indicated in the Con-
tract. All other administrative costs, exclusive of administrative costs
for program services, must be paid with nonfederal funds. Allowable
administrative costs for administrative activities includes costs for gen-
eral administration and coordination of CEAP, and all indirect (or over-
head) costs, and activities as described in paragraphs (1) - (7) of this
subsection:
(1) Salaries;
(2) Fringe benefits;
(3) Non-training travel;
4) Equipment;
(5) Supplies;
(6) Audit (limited to percentage of the contract expendi-
tures, excluding training/travel costs as indicated in the Contract); and
(7) Office space (limited to percentage of the contract ex-
penditures, excluding training/travel costs as indicated in the Contract).
(b) Program Services costs shall not exceed the maximum per-
centage of total direct services Expenditures, as indicated in the Con-
tract. Program Services costs are allowable when associated with pro-
viding customer direct services. Program services costs may include
outreach activities and expenditures on the information technology and
computerization needed for tracking or monitoring required by CEAP,
and activities as described in paragraphs (1) - (9) of this subsection:
(1) Direct administrative cost associated with providing the
customer direct service;
(2) Salaries and benefits cost for staff providing program
services;
(3) Supplies;
(4) Equipment;
(5) Travel;
(6) Postage;
(7) Utilities;
(8) Rental of office space; and
(9) Staff time to provide energy conservation education,
needs assessments, and referrals.
6.309. Types ofAssistance and Benefit Levels.
(a) Allowable CEAP Expenditures include customer educa-
tion, utility payment assistance, repair of existing heating and cooling
units, and crisis-related purchase of portable heating and cooling units.
(b) Total maximum possible annual Household benefit (all al-
lowable benefits combined) shall not exceed $12,300 during a Program
Year.
(c) Benefit determinations are based on the Household's in-
come (even if the Household is Categorically Eligible), the Household
size, Vulnerable Populations in the Household, plus other priority sta-
tus, whether a Household has one or more Unqualified Aliens for whichPROPOSED RULES September 17, 2021 46 TexReg 6047
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Texas. Secretary of State. Texas Register, Volume 46, Number 38, Pages 5983-6306, September 17, 2021, periodical, September 17, 2021; Austin, Texas. (https://texashistory.unt.edu/ark:/67531/metapth1385246/m1/65/: accessed July 17, 2024), University of North Texas Libraries, The Portal to Texas History, https://texashistory.unt.edu.; crediting UNT Libraries Government Documents Department.