Texas Register, Volume 37, Number 1, Pages 1-84, January 6, 2012 Page: 24
84 p. ; 28 cm.View a full description of this periodical.
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(B) photographic files:
(i) each CHA will be professionally photographed in
2 1/4-inch or four-inch by five-inch black-and-white format, and color
when appropriate;
(ii) resulting negatives and transparencies will be la-
beled and kept in archival storage files by negative/transparency size,
filed in CHA order;
(iii) an eight inch by ten inch black-and-white print
will be developed, labeled and filed in each CHA object file as funding
permits;
(iv) any additional 35mm black-and-white and color
prints and negatives related to the collections will be assigned photo
numbers and filed chronologically by date photographed in archival
boxes;
(v) black-and-white (and color when applicable)
condition photographs will be taken of any defects, flaws and/or
damages to CHAs; one set will be filed in the object files, a copy set
with negatives will be filed per clause (iv) of this subparagraph.
(C) maintenance log:
(i) a ledger will be maintained noting each repair or
maintenance made to a CHA, including work done, by whom, cost,
completion date, and photo numbers of any supporting photographic
documentation;
(ii) this information will also be added to the collec-
tions computer database file for the affected CHA.
(D) deaccession files:
(i) a ledger listing all deaccessions in chronological
order will be maintained;
(ii) background deaccession file information will be
kept in the appropriate object file.
(E) room files (where applicable):
(i) layout of each room with each object noted on
diagram;
(ii) copies of catalog reports;
(iii) list of any loan items in room; and
(iv) memos or other information related to the room.
(5) To assist in the public's understanding and apprecia-
tion of the Capitol collections, upon completion of the Capitol Interior
Preservation Project, descriptive catalogues should be prepared for the
various rooms where the objects are displayed (as applicable), provid-
ing both general information as well as specific data on each object in
the room. At an appropriate point, funding should be secured to pub-
lish a permanent printed catalog of the Capitol's collections.
(6) Documentation shall also be maintained on the loan
collections. The numbering system will consist of an "L" designating a
loan, followed by a sequential number, determined by the order of the
loan, followed by the year the loan was accepted; (L2.1993, L3.1993).
The loans will be entered into a separate accessions book, clearly la-
beled loan collection. Files for each loan object will be maintained, in-
cluding a simplified catalog report, the original signed loan agreement
and other related paperwork, and a snapshot photograph. Information
on loan objects should be included in the room catalogues mentioned
in paragraph (5) of this subsection.
(7) To safeguard the primary documentation files, copies
of the collections database printout and CHA catalog reports shall bedeposited with the Texas State Archives and updated on a quarterly
basis.
(i) Care of collections and amendments.
(1) The curator of the Capitol is responsible for the care of
the collections. Maintenance, repair, or restoration of objects in the
collections shall be approved by the curator. All such work will be
noted in the maintenance log, and the catalog reports will be updated
as necessary, and repair receipts and invoices filed in the object files.
(2) As outlined in the Texas Government Code, 443.017,
the State Preservation Board can require a state agency or other state
entity to transfer certain items of historical significance from that state
or entity's inventory to State Preservation Board inventory. The fol-
lowing additional procedures shall be followed to assist the curator in
the care of such items.
(A) The curator of the Capitol shall provide to the ap-
propriate personnel charged with property responsibility at each appli-
cable state agency a list of all items being used by their agency that are
Capitol historical artifacts under State Preservation Board inventory.
This list shall include the object's state inventory number, its Capitol
historical artifact number, and location.
(B) The appropriate personnel must inform the curator
if they wish to change the location of a Capitol historical artifact. Such
items may only be moved or handled under the direct supervision of
State Preservation Board curatorial staff.
(C) The appropriate personnel must contact the curator
to request any maintenance or restoration work on a Capitol historical
artifact. Such work must be approved, supervised, and/or coordinated
by the State Preservation Board curatorial staff.
(D) Deaccessioning (selling, disposing of, or otherwise
deleting from inventory) of any Capitol historical artifact can only be
approved and coordinated by the State Preservation Board (see subsec-
tion (e) of this section).
(3) At least every five years, the curator shall contract with
a qualified conservator(s) to survey the collections and to prepare a re-
port on their condition. The curator will maintain all reports on conser-
vation actions taken by conservators and update the files accordingly.
(4) Due to the fact that the Capitol is a functioning state
office building, the office of the State Preservation Board shall coor-
dinate security, atmospheric and emergency concerns with the Capitol
police. Museum standards will be followed when feasible and prac-
tical, including the development of an emergency procedures manual
addressing staff responsibilities in the event of theft, flood, fire, storm,
explosion, war, and nuclear disaster.
(5) The provisions of the manual may be revised, deleted,
and amended upon [advisory review of the Collections Review Co-
fttee, and] the approval of the curator of the Capitol and the execu-
tive director of the State Preservation Board, and the State Preservation
Board.
111.20. Use ofthe Capitol Grounds.
(a) Definitions. The following words and terms, when used
in this section, shall have the following meanings, unless the context
clearly indicates otherwise.
(1) Event--Any performance, ceremony, presentation, or
activity held on the grounds.
(2) Public purpose--The promotion of the public health, ed-
ucation, safety, morals, general welfare, security, and prosperity of all
of the inhabitants or residents within the state, the sovereign powers of
which are exercised to promote such public purpose or public business.37 TexReg 24 January 6, 2012 Texas Register
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Texas. Secretary of State. Texas Register, Volume 37, Number 1, Pages 1-84, January 6, 2012, periodical, January 6, 2012; Austin, Texas. (https://texashistory.unt.edu/ark:/67531/metapth215965/m1/23/: accessed July 17, 2024), University of North Texas Libraries, The Portal to Texas History, https://texashistory.unt.edu.; crediting UNT Libraries Government Documents Department.