Texas Attorney General Opinion: O-5467 Page: 2 of 4
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gnorable John H. Winters - page 2
sade by the worker in triplicate indicating the
. tion taken as a result of the reinvestigation.
.one copy of this form is sent to the State Of-
flee of the Department of Public Welfare. Any
changes in the amount of grant are recorded in
the official records of the Division of Audits
and Accounts. The form is.of no further use to
the department; however, this form is kept in
the Division of Audits and Accounts for a period
of six months, as they are audited by the Federal
Auditors of the Social Security Board on a six
month basis. After six months have elapsed,
they are stored in the warehouse. The State
Auditors are likewise aking an audit of the
department, and when the audit is completed,
the forms wil be of no further benefit to the
department. One copy of this form is sent to
the recipient at the time the change is made, .
'" and one copy is filed in the recipient's case
" folder in the county where be lives and is
kept as a permanent record. There is an accu-
mulation of almost a half a million of these
forms. In addition to the forms mentioned
above, we use a form for the purpose of chang-
ing the address of the recipient. The change
of address is recorded in the Division of Audits
and Accounts immediately upon receipt of this
form in the State Office, one copy of which has
been retained in the recipient's case folder.
As soon as the address is changed, the form is1
of no further value to the department. Thousands
of these forms are received and processed in the
State Office monthly.
'The department has interpreted this Senate
Bill 250 to mean that the depatrment is author-
ized to destroy certain Texas Relief Commission
a Records, certain duplicate Old Age Assistance
Records accumulated during 1936 through 1938 and
to also dispose of all records in its possession
and custody, which have no value and further use
to the department after certain requirements con-
tflned in the act have been complied with."Is the Department of Public Welfare author-
S ied by Senate Bill No. 250, Acts of the 48th
to legislature, to dispose of the records described
above, and may the department dispose of future
accumulations of these records as they become ob-
soolotet"
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Texas. Attorney-General's Office. Texas Attorney General Opinion: O-5467, text, 1943; (https://texashistory.unt.edu/ark:/67531/metapth262741/m1/2/: accessed July 13, 2024), University of North Texas Libraries, The Portal to Texas History, https://texashistory.unt.edu.; crediting UNT Libraries Government Documents Department.