Sunset Commission Staff Report: Texas State Library and Archives Commission Page: 2
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Summay Texas State Library and Archives Commission
* authorizing the Texas State Library to use state grants to target local library needs that
cannot be met through existing library development programs;
* abolishing the Records Management and Preservation Advisory Committee and replacing
it with an interagency coordinating council to review activities of member agencies that
affect the current records management system;
* requiring the Texas State Library to develop an on-line index and provide access to state
agency electronic publications;
* allowing local governments to adopt the records retention schedules developed by the
Texas State Library in lieu of developing their own individual retention schedules; and
* streamlining the process used to adopt records retention schedules and rules affecting
local government records by modifying the composition and duties of the Local
Government Records Committee.
AcROSS-THE-BOARD RECOMMENDATIONS
All of the relevant Sunset across-the-board recommendations (ATBs) were recommended for the
Texas State Library and Archives Commission. In many cases, the ATBs were placed in the
state library's statute during the last Sunset review but need updating to reflect current language.
All of the general ATBs were recommended to be included or updated in the state library's
statute. The state library has a limited certification program that certifies county librarians. Due
to the nature of the program, only four of the licensing ATBs were recommended.
FISCAL IMPACT
Three recommendations in the staff report have a significant fiscal impact. First, the
recommendation to recover the cost of records storage services would have no net fiscal impact
to the state. However, this recommendation would result in using about $37,000 of dedicated
funds to support this service rather than general revenue funds. Second, the recommendation to
create an on-line index and provide access to state agency electronic publications would result
in a cost to the state of between $500,000 and $1 million each year. This cost may be further
offset since the recommendation requires the state library to coordinate with other agencies and
to use computer technology that is already in place to the extent possible. Finally, the
recommendation to streamline the adoption process for records retention schedule and rules
affecting local government records would result in a savings to the general revenue fund of
$2,500 each year. The known fiscal impact is summarized in the following table.Sunset Staff Report
2 March 1994
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Blevins, Ann; Morgan, John; Tang, Ying & Volcik, Dawn. Sunset Commission Staff Report: Texas State Library and Archives Commission, report, March 1994; Austin, Texas. (https://texashistory.unt.edu/ark:/67531/metapth654050/m1/10/: accessed July 17, 2024), University of North Texas Libraries, The Portal to Texas History, https://texashistory.unt.edu.; crediting UNT Libraries Government Documents Department.