Church & Synagogue Libraries, Volume 26, Number 6, May/June 1993 Page: 1 of 20
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CHURCH &
SYNAGOGUE
LIBRARIESy PGpGUE
2 -ys
r0
2 n
O
Zv 2VOLUME XXVI - NUMBER 6
MAY/JUNE 1993
"Inventory and weed-
ing are necessary evils
that must be done to
keep your collection
well organized and
relevant to the needs of
users. "Inside This Issue
2 CSLA News
3 CSLA Positions Availa
4 Latchstring
5 Penelope
6 Publishers Merge
7 Texas Round-up8 In Brief
10 Assembled? Collected?
Developed?
11 Selection Policy Statement
Approach to Weeding
12 Book Reviews
15 Potpourri
16 CSLA Publications
Selecting Library Materials
17 Publication Survey
19 Library Service Checklist
20 Index of book titlesInventory and Weeding:
Make it Fun and Easy
by Sue GrubbIs your library:
D
E
A
Dreary
mpty
ntiquated
ullOR
A active
L ively
I nteresting
V aried
E ffectiveTaking an inventory and weeding your collection could make the DIFFERENCE!!
Everyone groans at the idea of inventory. They equate it to pulling a tooth. Yet it is
a necessary evil and must be done along with weeding to keep your collection well
organized, in good condition, up to date, relevant to the needs of users, and easy to use.
Taking an inventory allows you to organize your library. It will help identify what
is missing from the collection and what should be repaired or weeded. Discrepancies
in cataloging can be discovered and corrected. The inventory record can be used for
insurance purposes and for reporting or ordering.
Along with inventory comes weeding. Depending on the size of the collection, they
may be taken separately or at the same time. If your library is computerized, you may
keep a running inventory, but every few years it is advisable to take a "hands on"
inventory.
There are eight general steps to an inventory that will help make it easier.
1. Arrange materials in numerical order and push to back of shelf. Pull out each book
as you inventory it.
2. Assign two people per team to work together in a designated section and instruct
them how to take the inventory. Have one read the shelves while the other person
checks the shelf list.
3. Check each book or item against the shelf list. Make notations about the book on
the shelf list card in pencil, i.e. date of inventory, check (/) if book is there, note
"missing" if book is missing. Attach a paper clip to shelf list card of any missing
item.4.
Remove items needing repair or evaluation.
5. Search for missing items. Remember to check special displays, the check-out file,
repair shelf, pastor's offices, Sunday school rooms, etc.
6. Remove clips from "found book" shelf list cards. Keep other cards with clips for
one year or until reordering.
7. Fill out inventory records. Continued to page 6Page
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Church and Synagogue Library Association. Church & Synagogue Libraries, Volume 26, Number 6, May/June 1993, periodical, May 1993; Portland, Oregon. (https://texashistory.unt.edu/ark:/67531/metadc1457875/m1/1/?q=%221984~%22: accessed July 16, 2024), University of North Texas Libraries, The Portal to Texas History, https://texashistory.unt.edu.; crediting UNT Libraries Special Collections.